Asset Management

A technical inventory documents, for every asset in the building, its operating condition, age, remaining useful life, replacement value and accumulated maintenance cost. An accounting inventory, by contrast, only records each item's book value and depreciation, and says nothing about whether the equipment works well or is about to fail. At URBANARC we survey all of the building's technical assets (climate control, electrical, plumbing and security systems) and assign each one a QR code and an individual technical data sheet, which is loaded into our management platform. That information is the basis for planning maintenance and replacements on technical grounds: it lets us calculate criticality indexes per asset, project CAPEX over 5 years and make decisions with real data instead of reacting to failures. It doesn't replace the accounting inventory; it complements it with the operational dimension.

We cross-reference four variables: the manufacturer's estimated useful life, the asset's maintenance history, the recorded failure frequency and the accumulated repair cost. From that data we calculate a criticality index per asset, which is loaded into the lifecycle model in our management platform and lets us prioritize what to replace first and what can keep operating under preventive maintenance. The result is not a single date but a replacement schedule with investment recommendations, translated into 5-year CAPEX projections so that owners or property managers can plan multi-year budgets. The plan is reviewed through periodic evolution reports: if a unit starts failing more often than expected, or its repair cost keeps rising relative to its replacement value, its priority in the schedule moves up.

No, it complements it. They are two distinct services that work best when integrated. Asset management provides the data and long-term planning layer: a technical inventory with a data sheet per asset, a lifecycle model, criticality indexes, KPI dashboards and 5-year CAPEX projections. Technical maintenance executes the day-to-day interventions: the preventive schedule per discipline (electrical, plumbing, building envelope, generators) and corrective response through a ticketing system. The relationship runs both ways: the intervention history generated by maintenance feeds the criticality analysis, and the priorities that come out of that analysis order the maintenance plan. Asset management applied on top of maintenance is what enables the average 20% reduction in unplanned corrective maintenance costs, which is why most of our clients combine both services under a single contract.

Three types of deliverables. First, management dashboards with KPIs on performance, consumption, maintenance costs and projections, with asset portfolio information updated in real time, so decisions are based on data rather than estimates. Second, the asset management plan: investment recommendations, a replacement schedule prioritized by criticality index and a 5-year CAPEX projection that feeds directly into the multi-year budget. Third, periodic evolution reports on the condition of the asset portfolio, showing how each unit's condition changes, which interventions were carried out and which assets moved up or down in priority. Everything starts from the technical inventory with QR coding and a data sheet per asset, so any figure on the dashboard can be traced back to the specific piece of equipment in the building.

Both. The same method (asset survey, platform modeling with criticality indexes, replacement plan and periodic reports) applies to an individual building or to a portfolio managed by a real estate investment fund. In a single building, the value lies in replacing reactive maintenance with data-driven decisions, especially where there are large-scale technical systems such as central climate control or generators, which concentrate the highest replacement value. In a portfolio, you gain the ability to compare buildings against each other using the same KPIs, prioritize CAPEX across properties by criticality, and identify savings in service contracts and energy consumption at scale. URBANARC currently manages more than 119 buildings and 12.5 million m² across Buenos Aires and the metropolitan area, working with both single-site companies and funds with multiple properties.